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Table of Contents

• In & Out Punches
• Lunch & Break Punches
• Overtime Punches
• Paid Lunches

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In & Out Punches (15/4 Actual Roundings)

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• The Timekeeper will divide the hour into 15 minute increments.
• A grace period of 4 minutes will be measured forward from each 15 minute interval.
• The grace period has no impact on existing tardiness policies.

If an employee punches within the grace period, including the grace minute itself, the punch is rounded back to the previous 15 minute increment.  If an employee punches after the grace period, the punch is rounded forward to the next 15 minute increment.

Sample Increments	Beginning Punch	Ending Punch
7:00	6:50	7:04
7:15	7:05	7:19
7:30	7:20	7:34
7:45	7:35	7:49
8:00	7:50	8:04

Employees must use the clock that is in the nearest proximity to their assigned work area

Employees who do not have time clocks in their office, or on their floor may use the time clocks designated by their department head.

If this policy is abused, employee time cards will be disabled from unauthorized time clocks as determined by the Auditor's office and/or the department head.

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Lunch & Break Punches (15/4 Interval Rounding)

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• The Timekeeper system does not require special punches for lunch and break periods. The '9' and '1' lunch punches are no longer necessary.
• The time deducted for lunches and breaks will be based upon the total elapsed time the employee is "off the clock".
• A grace period of 4 minutes will be subtracted from the total elapsed time the employee is "off the clock".

If the total elapsed time between the out-punch and the in-punch for the meal or break falls within the grace period, including the grace minute itself, the total time deducted will be rounded back to the next 15 minute increment. If the total elapsed time falls outside the grace period, the deducted time will be rounded forward to the next 15 minute increment.

Elapsed Minutes

Sample Roundings	Beginning Minute	Ending Minute
0:00	0:00	0:04
0:15	0:05	0:19
0:30	0:20	0:34
0:45	0:35	0:49
1:00	0:50	1:04

To calculate the deduction:

• Calculate the total minutes the employee is "off the clock"
• Subtract the 4 minute grace period
• Round up to the next 15 minute interval

Examples:

Meal or Break Out-Punch	Meal or Break In-Punch	Elapsed Minutes "Off the clock"	Minutes deducted for Lunch or Break
11:30 a	12:00 p	30	30
11:27 a	12:01 p	34	30
11:25 a	12:00 p	35	45
11:18 a	12:06 p	48	45
11:17 a	12:07 p	50	60

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Overtime Punches:

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• The Timekeeper System stores a predefined number of hours per day and week for each employee. The "6" and "1" overtime punches are no longer necessary.
• When an employee works (or submits accrual time) in excess of the predefined limits, the additional hours will accrue into the pay code: Flex.
• Flex hours will not be interfaced into payroll. They will be converted into comp time, or overtime upon submission of appropriate paperwork from the department head.

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Paid Lunches:

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All thirty-seven and one-half (37-½) hour work week employees in AFSCME Locals 3449 and 2937 must actually work a minimum of 3.50 hours to be paid the ½ hour meal period prior to utilizing any type of paid leave.

Example:

Actually work	3.50
Paid Meal	0.5
½ day vacation	4.00
Total hrs. Paid	8.00

If less than 3.50 hours are actually worked, the ½ hour meal period will not be added to the total number of hours, and leave hours will not be charged accordingly to equal 8 hours pay.

Example:

Actually work	2.00
Vacation	6.00
Total hrs. Paid	8.00

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